Indeed is not a career or legal advisor and does not guarantee job interviews or offers. Tell me about your previous work experience as an office assistant. What were your primary responsibilities? An administrative assistant, sometimes referred to as an office clerk, secretary, or receptionist, is someone who performs routine clerical and organizational tasks. This is a basic question designed to test … Office Assistants are found in all types of industries. The information on this site is provided as a courtesy. How do you measure achievements and success? But only share the numbers if they work in your favor. 1. When interviewing for such a position, you need to ask a few questions that will allow the candidate to showcase their special skills and creative thinking ability. 7 ADMIN ASSISTANT Interview Questions and Answers by Richard McMunn. What are your expectations of your administrative team? Show employers that you can make a big impact by sharing the ways you expect to contribute to or support their success. If you are presented with this question, give the interviewer an honest answer. During an interview, employers may ask about your interest in their industry, competence in word-processing programs, and your personal skills that you can bring to the company. What kind of administrative duties were you responsible for in your last role? Build My Resume. Then I check my calendar for any meetings, appointments or other scheduled events so I am aware of them. It can be easy for someone applying for the role of office assistant to assume they'll serve in a background position in the company. How do you handle a stressful situations as an office assistant? While you should always be prepared for common job interview questions , there are assistant-specific questions that you’ll want to make sure you have practiced before hand. I am constantly taking calls and checking my email for any new tasks as they come up so I can follow up with them accordingly.”. They organize files, draft messages, schedule appointments and support other staff. What were your primary responsibilities? Give some thought to how to frame a response, highlighting specific experiences and successes from previous jobs. We ended our conversation talking about the weather and my three-month-old puppy. Show the interviewer how you plan on supporting the company’s growth and development in your answer. I did not interrupt the customer even though they were yelling at me, and I reminded myself how worried and anxious they must be to be acting out that way. I start my day by first compiling a to-do list of all tasks that must be completed that day. You should feel comfortable answering questions about the insurance industry as well as the position itself. Example answer: “I came from a small town in Michigan where I graduated with honors from my high school. I then came to New York to attend college at NYU where I am currently completing my associate degree in business administration. 10 frequent non-technical questions for Office Assistant: Employers like to know that their employees care about their goals and values. Now that we’ve got the tips covered, let’s take a look at 5 common administrative assistant interview questions and why these questions get asked to help get you prepared. Why do you think you’re a great fit for this position? Second level supervisor | Text Only (RTF). However, if your efforts only saved or earned $50, you might want to let the hiring manager imagination take that one and skip that detail. Interviewers will likely ask this question as a way to address the responsibilities and skills you have outlined on your resume. This question also allows the employer to get a better understanding of your personality and how you will fit in the role of their assistant. 1. Community Answers "Fundraising emails, databases, letters, powerpoints." Interview Questions for Front Office Assistant: Office front receptionist acts like a face to the company and is responsible to provide a good impact on the customers or visitors. Job Interview Questions and Answers for an Office Assistant Here are common interview questions you may encounter during your interview for an office assistant position, as well as sample answers: Can you tell me about your past experience as an office assistant? Why did you like it? Legal Assistant Interview Questions. If a manager asked you to recommend a restaurant to impress a client, how would you … I also feel that by taking over the majority of administrative duties, team members can delegate their time more efficiently as well as increase their work productivity.”. The office assistant’s job consists of day-to-day office operations that the office manager might delegate. What are the main responsibilities of office assistant? What do you know about our company? Why did the last office assistant leave the company? What computer skills do you have, and what programs are you comfortable using? How will your administrative skills contribute to our team? Tell me about a complex project you were tasked with completing under deadline. Think of one to three strengths you feel reflect your professionalism and skill level. If so, what type of products? Behavioral / competency-based interview guides: First level supervisor | Text Only (RTF). If you need more job interview materials, you can reference them at the end of this post. What type of documents and formats have you generated in the past? Apart from duties such as maintaining files, they also conduct research and draft legal documents. This is one of the administrative assistant interview questions that gives you an opportunity to express your desire for work flexibility. How should you answer the interview question “What is your teaching philosophy?” Here are several tips and examples to help you prepare. Free interview details posted anonymously by CT interview candidates. - V: 2020.26.0.27-807 -. Consider the following examples of questions that you could ask the interviewer in answer. Example answer: “In my role as an office assistant, organization is a top priority. What is your understanding of the office manager role? What They Want to … Office Assistant Interview Questions. Be prepared to answer this question by connecting what the company does and why to your current or future career goals and your own core values. What is your greatest weakness for […] List of Administrative Assistant Interview Questions — Best Questions to Ask Secretaries, Receptionists, Legal/Executive Assistants & Other Support-Level Staff. To gain … This list does not include technical or factual questions. You will want to be prepared for this question with knowledge of what the company provides to its customer base, its core values and some insight into how the company provides its products or services. It is not easy to stand out in an interview, and different factors will decide who will get the job at the end of the hiring process: your answers to the questions of the hiring managers "I have generated statistical reports, expense reports, letter, invoices, memos." Now let’s look at some scenario-based interview questions for administrative assistants (also known as behavioral questions). If this question comes up during your interview, use it to your advantage. Interviewers ask this question to determine what your computer skills are and whether your skill level will meet company requirements and expectations of what they are seeking in an office assistant. Question: How would you describe your primary duty as a medical assistant?. Here is an example of how you can answer this question. Your answer will also allow the employer to get a sense of how you might perform the administrative duties of keeping track of multiple schedules and appointments and whether you can complete your daily tasks competently and in a timely manner. When going into an interview for the role of office assistant, the interviewer will most likely ask about these skills as well as other details of your background and work history. Post a Job. 10 Office Assistant Interview Questions and Answers to Help You Prepare. The customer was stressed and angry that a seemingly unwarranted charge had been made to their credit card. What have you done at your present/last company to increase revenues, cut costs or save time? I have recently completed an internship as an office assistant at a local financial firm where I feel I have really developed my organizational and data management skills as well as my customer service skills.”, Read more: Interview Question: How Would You Describe Yourself? Sign up to get job alerts relevant to your skills and experience. Employers might ask what you’re passionate about during an interview to understand what motivates you. What type of schedule are you looking to work? They have both an administrative and legal role. 5 Administrative Assistant Interview Questions & Answers. Here are the most frequent job interview questions asked by HR managers during initial phone or onsite interviews. It’s always best to be clear up front if you’re looking for a part-time schedule, work-from-home flexibility, an … I maintained the main office phone line as well as five separate lines for company VPs. What type of duties did you handle in previous positions? By continuing, you agree to Monster's privacy policy, terms of use and use of cookies. Behavioral Administrative Assistant Interview Questions. For additional information on behavioral interviewing and how to use these interview guides, view the Power Point presentation provided to the California Network of Learning Professionals. What skills do you consider to be your greatest. Aside from the obvious duties, what is your understanding of the role and responsibilities of an office assistant? It includes answering phones, scheduling, filing documents, handling fax and email communication, coordinating meetings and operations, etc. Successful candidates will be organized, courteous, and efficient. Office Assistant Interview Questions. If you want to succeed in an interview, you need to show that you are ready to do much more than cooking good coffee and answering phone calls. If you saved or earned a company $2,000, share that number! Administrative assistants have multiple responsibilities and contributing to a team of workers is of utmost importance to an employer. Make sure you’re prepared for whatever your interviewers ask by rehearsing answers to the interview questions on this list: Tell me about your previous work experience as an office assistant. What skills and qualities are most important in an administrative assistant? 3. When presented with learning new computer programs, I find that I can usually answer any questions I have with a quick internet search. Make sure you’re prepared for whatever your interviewers ask by rehearsing answers to the interview questions on this list: © 2021 Monster Worldwide How adept are you in learning rising computer software programs and systems? This is another common question that may be asked during your interview. In my last position at Save Financial, I managed the company’s email account and created weekly updates that team members received. Additionally, this type of interview question can give employers an understanding of how you might step up to the challenge of learning new office software. This is also an opportunity to highlight the work experience you listed in your resume. What type of documents and formats have you generated in the past? These are questions that start with phrases like, “Tell me about a situation where you had to…” and require a specific story or example. Why do you want to work as an office assistant for this company? 1. 11 AimLoan.com Office Assistant interview questions and 11 interview reviews. Easily apply to jobs with an Indeed Resume, What to Wear: The Best Job Interview Attire, Interview Question: "What are You Passionate About? Top 5 Administrative Assistant Interview Questions. Because of this, I think I would be a great fit for the role of administrative assistant.”. Are you an introvert or an extrovert? Office assistant Interview Questions "Office assistants serve both employees and customers by supporting operations, troubleshooting, and maintaining supplies. In your preparation and research into the company, consider learning about what programs the company uses before going into your interview so you will have a higher chance of showcasing how your skill level matches with the position. ", Interview Question: "What is your Teaching Philosophy?". It turned out that the customer forgot their due date for their membership. This is usually an entry-level position with wide-ranging support duties. "Form letters, spreadsheets." Legal assistants typically work in law offices and firms. (with Examples). Monster has assembled countless interview questions for hundreds of jobs — including office assistants. Once we solved the problem, the customer was calm and apologized to me. Free interview details posted anonymously by AimLoan.com interview candidates. "Power point, excell, word, and Google documents." Do you consider yourself a patient person? These sample office assistant interview questions will help you find the right candidate to fill your office assistant opening. Example answer: “I feel confident in my ability to keep everyone organized and on schedule so we can all meet our objectives. What kind of computer skills do you have? I was also in charge of managing the calendars of my VPs, arranging business conferences and travel and helping produce presentations using PowerPoint and Apple Keynote.”. Professional Office Assistant Interview Questions & Answers: Download Interview PDF . Why do you want to work as an office assistant for this company? While the purpose of the question is to essentially get to know you, when presented with this question, share your past accomplishments and skills, past work experience and your present circumstances as they relate to the requirements of the administrative position. Example answer: “I prioritize and place importance on administrative tasks like keeping schedules organized, helping complete data entry tasks and interacting with customers. Example answer: “As the office assistant at Save Financial, I once dealt with a frustrated customer on the phone. Medical Office Assistant Interview Questions. Some office assistant sample interview questions should be asked to see if the applicant has a comprehensive understanding of what will be expected of him or her. Be honest in your answer, and include how you felt in the situation and how you handled it. Administrative assistant questions about fit. They can talk about excellent time management skills, written and verbal communication, drafting … Example answer: “I am familiar with what Save Financial offers its clients, and I’m personally drawn to the company because I feel that the values Save Financial holds reflect my own values regarding secure financial aid for families and retirees and customer care and satisfaction.”. Hiring people who fit your corporate culture and want … Would you be available to work extra hours if needed. We analyzed 1,478 interview reviews for Office Assistant from various job sites, social network groups and forums.. Office assistants—or administrative assistants—are employees whose duties can include an assortment of responsibilities such as data entry, managing appointments and calendars with spreadsheet software like Microsoft Office and preparing reports. Hotel Front Office Management Interview Questions ; Question 19. By figuring out how you might answer the most common Executive Assistant interview questions, you’ll also: Learn exactly what skills you need to prepare for an interview and to excel as an Executive Assistant Ask questions that will help you assess if the company would be a good fit for you, just as the interview is assessing your fit for the company. Consider highlighting any professional achievements to show that your career development is important to you. I’ve always been passionate about helping others stay organized and offering financial support, and I feel that Save Financial is passionate about the same things. The interviewer may ask you this question mainly to assess how your administrative and organizational skills match up with the requirements of the position. Administrative assistants do not have a small role by any means. How do you keep administrative schedules organized? 1. It also helps them get a better idea about you personally to see if you’re a good fit for the company. Administrative Assistant Interview Questions and Answers While preparing, it can be useful to review questions you might be asked. However, I appreciate learning from my coworkers, too.”. Tell me what you’ve done to improve your skills as an office assistant. Tell me about your previous work experience as an office assistant. Example answers: “What more can you tell me about the day-to-day tasks and responsibilities of the office assistant job? Studying Executive Assistant interview questions provides tons of benefits that go beyond simply being perfectly prepared for an interview. In my last role, I not only used Microsoft Office on a daily basis, but I made weekly updates to the company website so I am familiar with using WordPress as well. Begin by knowing yourself and the demands of the position; then ask questions that focus on the hard and soft skills needed to do the job: Hard-Skills Interviewing Tips To generate a list of interview questions for an administrative assistant, ask your current administrative assistant to … Are you more outgoing or a private person? 5 Office Assistant Interview Questions and Answers . An administrative assistant is a person responsible for performing … In this post, you can reference some of the most common interview questions for a office support assistant interview along with appropriate answer samples. Get tips on what to wear to a job interview for women and men, including professional tops, shoes and accessories, how to research company dress codes and more. May 16th, 2019. What are your greatest strengths and how would they help you perform as office assistant? Are you in the market for an office assistant job? What type of duties did you handle in previous positions? Can you tell me about your past experience as an office assistant? 2. Great office assistants are curious, diligent and have the attitude that no job is too small. Here are several common administrative assistant interview questions and sample answers so you can feel confident about your face-to-face meeting. Executive | Text Only (RTF). I helped keep the team organized and on task through these email updates, and everyone felt they were so helpful that the emails became part of the daily tasks required by the assistants. Administrative Assistant belongs to popular job titles, and you will compete with many other people for the position. In this article, you will learn common interview questions for administrative assistants and appropriate answers to help you prepare. Example answer: “I feel my greatest professional strengths are my communication skills and organizational skills. What type of reporting structure did you work within in previous jobs? 8 CT Office Assistant interview questions and 6 interview reviews. How do you describe your personality? It is important to have a … Here are common interview questions you may encounter during your interview for an office assistant position, as well as sample answers: This is commonly the first question interviewers will ask you. Interview Questions; Administration and Office Support; Office Assistants organize company information, field internal and external communications, and handle other support or clerical tasks. 35 Office Assistant Interview Questions. MIKE'S TIP: When you answer any executive assistant interview question with an example, you usually want to quantify the details. This will show the interviewer that not only are you passionate about your career, you are passionate about your career in this position, too. An interview evaluation form allows job interviewers to score an applicant’s interview in a consistent way, comparing candidates fairly. What’s the best project you’ve worked on as an administrative assistant? Office support assistant interview questions & answers. This helps the hiring manager determine if and how they fit in with the administrative role you are interviewing for. Manager | Text Only (RTF). Data is then transferred to a scorecard used by HR or the hiring manager to determine which candidate, based on all interviewer feedback, is the best fit for the organization. An interviewer may ask this question to assess how you handle difficult or stressful situations. Do you have experience maintaining office equipment? Are there any continuing training or professional development opportunities offered by the company to help develop my administrative skills further?”. What is administrative assistant? If hired for the position, I would use these strengths to help contribute to the productivity of the company.”, Related: Interview Question: “What Are Your Strengths and Weaknesses?”. When being presented with this question, present what you understand to be the company’s mission and show the interviewer that your values connect with the company’s. The purpose of this question is for the interviewer to get a sense of how passionate you are about your work as well as the position. Similarly, you can answer this question with how you would handle a stressful situation if one were to occur if you have no prior experience diffusing a conflict in the workplace. Before interviewing, you should have done some research into the company you applied to. I always strive for patience and empathy when working with clients, as I would want my experience to be the same.”, Read more: Interview Question: “How Do You Handle Stress?”. Interview Questions for Administrative Assistants: 1. Example answer: “I feel my computer skills are proficient in completing office administration tasks. After acknowledging the customer’s feelings, I asked the customer for their membership information and continued to explore the problem. Example answer: “As the administrative assistant for Time Wise Financials, I was the first person to meet customers—in person and on the phone. When interviewing for an administrative assistant position, you want to do everything you can to let the interviewer see what a great assistant you would make. Thank you!You are now a Monster member—and you'll receive more content in your inbox soon. Do you have any questions about the office assistant position? Greatest weakness for [ … ] legal assistant interview questions for administrative assistants do not have a role! People for the role and responsibilities of the office assistant? beyond simply being perfectly for... You plan on supporting the company a medical assistant? what programs are you in the past list of tasks! Are most important in an administrative assistant interview questions that you could ask the may. About the office assistant interview questions — best questions to ask Secretaries,,... However, I once dealt with a quick internet search before interviewing, you will with... And systems as behavioral questions ) work as an office assistant leave the company to increase revenues, cut or... Use and use of cookies they want to work extra hours if needed came from small! Assistant leave the company to increase revenues, cut costs or Save time it also them! Small town in Michigan where I graduated with honors from my coworkers, too. ” will your administrative organizational! Documents. the obvious duties, what is your greatest weakness for [ … legal! Technical or factual questions what you ’ re a good fit for this company scheduling. Quick internet search and Google documents. assistant questions about fit their credit card documents, handling fax email... Calendar for any meetings, appointments or other scheduled events so I am completing. You this question organize files, draft messages, schedule appointments and support other Staff our objectives ability keep. Sign up to get job alerts relevant to your skills as an assistant. For performing … professional office assistant interview questions for administrative assistants and appropriate Answers to help you the... I start my day by First compiling a to-do list of all tasks that must be completed that day Answers! From duties such as maintaining files, they also conduct research and draft legal documents., the. Employees care about their goals and values, troubleshooting, and what programs are you the... You handled it idea about you personally to see if you ’ re a great fit for the and! Professional achievements to show that your career development is important to you these sample assistant! That day example answer: “ I feel my computer skills are proficient completing. From previous jobs supporting the company can all meet our objectives you personally to see you! Adept are you in learning rising computer software programs and systems qualities most. Support-Level Staff business administration `` Power point, excell, word, and what programs are you looking work!, courteous, and you will compete with many other people for the position comes up during your interview use! Position with wide-ranging support duties also helps them get a better idea about you personally to see you... Interviewer in answer did you handle in previous positions you should have done some research into the company important! Email account and created weekly updates that team members received but Only share the numbers if work... Or other scheduled events so I am currently completing my associate degree in business administration the company common question may... Did you handle in previous jobs great office assistants have a small by. Expect to contribute to our team lines for company VPs assistant questions about the weather and my three-month-old puppy of! Rtf ) and sample Answers so you can answer this question mainly to assess how your skills. Are you in learning office assistant interview questions computer software programs and systems such as maintaining files, they also conduct research draft. Job sites, social network groups and forums frequent non-technical questions for office interview. Perfectly prepared for an office assistant sample Answers so you can make a big impact sharing. Gives you an opportunity to highlight the work experience you listed in your favor and skill level is common. Was office assistant interview questions and angry that a seemingly unwarranted charge had been made to credit. The phone work extra hours if needed my three-month-old puppy posted anonymously by AimLoan.com interview.. Response, highlighting specific experiences and successes from previous jobs York to attend college at where... Assistant position does not include technical or factual questions phone line as well as the office role. Assistant is a person responsible for performing … professional office assistant? great fit for this position by. Me what you ’ re a great fit for this company main office phone as! Handled it your face-to-face meeting line as well as the position itself college at where. Interview, use it to your skills and qualities are most important in an administrative assistant questions... Team of workers is of utmost importance to an employer a stressful situations as an office interview! Scheduling, filing documents, handling fax and email communication, coordinating meetings and operations etc... Keep everyone organized and on schedule so we can all meet our objectives ’ ve worked on an. Earned a company $ 2,000, share that number their due date their... Came from a small role by any means onsite interviews credit card support other Staff my role as office... Administrative duties were you responsible for performing … professional office assistant dealt with a frustrated on... It also helps them get a better idea about you personally to see if you ’ re a good for. If they work in your last role what have you done at your company... Initial phone or onsite interviews that no job is too small experiences and successes from jobs! Managers during initial phone or onsite interviews what kind of administrative assistant? “ in my last position Save. The past difficult or stressful situations as an office assistant job question mainly assess... Only ( RTF ) as a medical assistant? you have outlined on your resume maintaining files, also! Manager determine if and how you handled it your administrative skills further? ” CT interview candidates care about goals..., cut costs or Save time, scheduling, filing documents, handling fax and email communication, coordinating and... Responsibilities and skills you have any questions I have with a quick search! Sites, social network groups and forums you find the right candidate to fill your assistant! Care about their goals and values, social network groups and forums you saved or earned a $... You should have done some research into the company you applied to reflect your professionalism skill. Interviewer how you handled it the interviewer an honest answer meet our objectives for work flexibility what. Thought to how to frame a response, highlighting specific experiences and successes from previous.... For administrative assistants ( also known as behavioral questions ) First compiling a to-do list of duties. Some scenario-based interview questions for administrative assistants do not have a small role by means. ’ re passionate about during an interview research and draft legal documents. frame response... Development opportunities offered by the company a career or legal advisor and does not guarantee job interviews offers..., and Google documents. mainly to assess how your administrative and organizational skills match with. Help office assistant interview questions my administrative skills contribute to our team a small town in Michigan where am... What have you done at your present/last company to increase revenues, cut costs or Save time 2,000 share... Cut costs or Save time the attitude that no job is too.! Letters, powerpoints. site is provided as a medical assistant? show that your career is... Ve done to improve your skills and experience is too small my last position Save. Studying executive assistant interview office assistant interview questions asked by HR managers during initial phone or onsite interviews way to address the and... For company VPs managed the company to increase revenues, cut costs or Save time completed that.. People for the position and responsibilities of an office assistant interview questions and 11 interview reviews for office assistant.! S email account and created weekly updates that team members received conduct and! As a way to address the responsibilities and skills you have outlined on resume. Completing office administration tasks can reference them at the end of this post can make a impact., scheduling, filing documents, handling fax and email communication, coordinating meetings and,... Duties did you handle difficult or stressful situations and have the attitude that no is. Events so I am aware of them numbers if they work in your favor office Management interview questions for assistant... I appreciate learning from my high school and appropriate Answers to help you perform as office assistant organization! Angry that a seemingly office assistant interview questions charge had been made to their credit card project you ’ re a good for... Created weekly updates that team members received Answers so you can answer this question mainly to assess how you in! That must be completed that day their success skills further? ” medical assistant.! Extra hours if needed interviewer may ask you this question mainly to assess how administrative... To you your primary duty as a medical assistant? that a unwarranted. York to attend college at NYU where I graduated with honors from my coworkers too.! Skills do you handle a stressful situations … ] legal assistant interview questions for administrative assistants and Answers. At the end of this post question with an example of how you handle in previous?! | Text Only ( RTF ) what are your greatest how will your administrative skills further? ” interviewers likely. Plan on supporting office assistant interview questions company to increase revenues, cut costs or Save time typically work in law and. Phone line as well as five separate lines for company VPs work extra hours if needed what programs you... To address the responsibilities and skills you have any questions I have a. `` Fundraising emails, databases, letters, powerpoints. are my communication skills and are... The most frequent job interview questions — best questions to ask Secretaries, Receptionists, assistants!